Job title: Administration Level 2 - Estates and Lettings
Salary: WPT Band 3 £23114 - £23894
Hours: 37 per week
Contract type: Permanent
Location: Wickersley Partnership Trust
Who we are
We’re Wickersley Partnership Trust (WPT) - a multi-academy trust with eight primary schools, five secondary schools, one sixth form and one Central Team under our umbrella.
We’re dotted across Rotherham, South Yorkshire with one school based in Gainsborough, Lincolnshire.
At WPT, students are at the heart of everything we do, and we aim to send all children into an ever-changing world, able and qualified to play their full part in it. To give them the best educational experience possible, we recognise the importance of investing in and supporting our colleagues.
And that starts with finding the right person for the job!
Join Our Team as an Administrative Assistant!
Are you detail-oriented, organised, and passionate about providing support to an educational setting? Do you have a knack for administrative tasks and a commitment to ensuring the smooth operation of office functions? If so, we're looking for someone like you to join our team as an Administrative Assistant.
As the first point of contact for our office, you'll provide specific administrative and general office support to ensure effective and efficient running of the Estates and Lettings.
Key Responsibilities Include:
Support with the day to day operations of the Premises and Compliance office acting as first point of contact for Facilities Hire both face-to-face and over the telephone - responding to any enquiries with accurate and relevant information, ensuring information is passed on to the relevant person where appropriate
Be responsible for administering the Trust’s Facilities Hire email account
Provide administrative support using a variety of ICT packages and office equipment to provide timely and accurate document processing, including administering the Trust’s computerised Facilities Hire Booking System (School Hire) on a daily basis for both internal and external bookings
Update manual records and computerised management information systems ensuring accurate data input, identifying any errors in order to ensure that the Trust’s reporting requirements are satisfied and information is communicated in a timely manner
Provide accurate and meaningful information to a range of stakeholders, conducting routine interrogation of management information systems to provide basic reports and answer queries by submitting weekly additional school use reports
My be required to take accurate records of meetings in order to document all actions agreed
Store, distribute and replenish equipment and materials, which may involve checking stock deliveries and referring any queries to suppliers or Line Manager to ensure availability to colleagues when required
Arrange for servicing and repair of office equipment where required
Respond to Facilities Hire client generated questions and queries relating to existing and new bookings by email, telephone and via the School Hire booking system * Support during events by taking bookings, greeting visitors and providing hospitality and refreshments as requested
Join Our Team and Make a Difference!
If you're ready to bring your administrative skills and dedication to our school community, we invite you to apply for the position of Administrative Assistant . Together, let's ensure that our trust operates smoothly and efficiently, supporting the needs of all stakeholders and fostering an inclusive and supportive environment for students. Apply now and become an integral part of our team!
***Closing date: Noon, Monday 13th May***
For further information and to apply, please visit our recruitment website: https://recruitment.wickersleypt.org
For more information about Wickersley Partnership Trust, including the benefits of working for us, please visit our main website: https://www.wickersleypt.org
We may hold interviews as and when applications are received, and this vacancy may be withdrawn without notice. We encourage you to apply as soon as possible.
To be successful in your application, you will need to demonstrate an effective and creative approach to education, a passion for your subject and a commitment to supporting the development of the department.
In line with our commitment to safeguarding and promoting the welfare of our students, the appointment will be subject to an enhanced criminal record check and satisfactory references. Further information about the Disclosure Scheme can be found at https://www.gov.uk/government/organisations/disclosure-and-barring-service
Please note we operate safer recruitment and do not accept CVs. All applicants must complete an application form in full**
**Please upload a supporting statement which should be no longer than two sides of A4 (this should not be a CV) clearly demonstrating:
Why you are applying for this position
How you meet the competencies of this role using examples from your current and previous experience (please refer to the documents attached to the advert)
Any information which you consider relevant that you have not already mentioned
